Project Administrator

Date Posted Feb 10, 2020
Position Summary

To support operational growth, FB Timberline is looking for a Project Administrator in North Platte, Nebraska to assist Project Controls in the accurate and efficient completion of a variety of project based administrative duties. This is a project-based position, that has the potential to move office locations between Stapleton and Burwell, based on the progression of the project.


Details of the Position:

Responsibilities include, but are not limited to:

  • Coordinate with the Human Resources & Project Management teams to obtain onboarding documents at the project site (i.e. emailing completed New Hire Packages (NHP), Transfers, etc.)
  • Scan and upload all Safety Deliverables; including Tailboards and pre-trip inspections to the specified shared Drive
  • Scan & upload employee or project documents, including timesheets, invoices and all vehicle and Fuel Card sign-outs to the specified shared Drive
  • Submit monthly IFTA reports and corresponding fuel receipts to our Rapid City office
  • Submit enveloped fuel receipts that have been handed in from the field to our Rapid City office
  • Email I-9’s to Project Control Manager (all hard copies must be kept and in a separate file), and submit to Rapid City office
  • General administrative items including assisting field employees with submissions. Example: PPE clothing requests, vacation requests, apprenticeship documents and IT requests upon Project Manager approval
  • Responsible for daily/weekly time-sheet entry in Viewpoint for assigned project crews
  • Maintain personnel/time trackers for project and project crews
  • Maintain the equipment tracker for weekly review by Project Management and Fleet Services
  • Email all Work Orders to Rapid City Shop Manager from onsite Mechanics
  • Maintain and order office supplies as needed for project
  • Book accommodations and flights as required for project crews
  • Perform other related administrative or project-based duties as assigned


Essential Requirements:

Required Skills and Assets:

  • Strong work ethic and a positive team attitude
  • Excellent verbal and written communication skills
  • Proficiency in Microsoft Office applications
  • Demonstrated ability to multitask and maintain high attention to detail
  • Excellent interpersonal skills with the ability to take initiative, and work both independently and as part of a team
  • Business Administration Diploma is preferred but not mandatory
  • Minimum of one (1) - two (2) years’ experience in a project office environment is preferred


Additional Details:

This position requires candidates to:

  • Work at office site location, rotational work if required
  • Weekend work is required
  • Work overtime as required
  • Valid driver’s licenses and acceptable abstract is required


FB Timberline offers competitive compensation, a comprehensive benefit package, 401k, and rewarding career opportunities!


FB Timberline is an equal opportunity employer committed to best practice recruiting and hiring, to promote gender equity and workplace diversity. We thank all applicants for their interest, however only those candidates who meet the requirements noted and who earn an invitation to interview will be contacted.